Executive Assistant to the Executive Director

Richmond, CA

Full Time

School-Wide (Leadership & Staff)

Mid Level

$42.25/hr - $45.68/hr 40 hours per week, year-round. Final placement within this range is based on confirmed job-related skills and relevant experience.On-site, Full-time, and Non-Exempt (Year-Round)

As the Executive Assistant, you are the strategic partner and the primary engine behind the Executive Director’s (ED) daily workflow. You manage the complex logistics and communications that allow for visionary leadership and strategic growth.

Strategic Gatekeeping: Proactively manage and prioritize the ED's calendar to ensure focus on high-level strategic goals.
Executive Correspondence: Draft polished, bilingual emails, reports, and memos that align perfectly with the ED’s voice.
Board-Ready Presentations: Translate school data and strategic concepts into visually compelling graphics using Canva or Google Slides.
Project Leadership: Take full ownership of high-stakes events, from Board retreats to campus graduations, with a zero-mistake mindset.
Sophisticated Buffer: Act as a professional liaison between the Executive Office and staff, parents, and community partners.

What We’re Looking For

We need a high-level self-starter with the anticipatory thinking to solve problems before they arise. You must possess the emotional maturity to remain calm in "crisis mode" and the relational intelligence to navigate complex social dynamics.

Experience: 4+ years as an Executive Assistant supporting a senior leader (CEO, Director, or Principal), ideally in an Educational setting.
Education: Bachelor’s degree in Business, Education Administration, or a related field.
Bilingualism: Fluency in Spanish (written and spoken) is required.
Technical Skills: Expert proficiency in Google Workspace, Slack, Zoom, and design tools like Canva.
Discretion: An ironclad commitment to confidentiality regarding sensitive personnel and student data.

The Making Waves Academy Fit

We are looking for a community member, not just an employee. You must own every outcome and be willing to participate in campus life. Excellent communication, flexibility, and a deep commitment to our mission are non-negotiable.

Total Rewards & Benefits

We provide a comprehensive package designed to support your long-term well-being in the Bay Area:

Financial Security: Competitive, above-market salary and access to a dedicated retirement savings plan.
100% Health Coverage: We cover 100% of most premiums for medical, dental, vision, chiropractic, and acupuncture for you and your family.
Work-Life Balance: Generous paid time off, plus all school holidays and breaks to ensure you have time to recharge.
Professional Growth: Ongoing training and resources to help you master your craft as an executive professional.

-knit, supportive community. This is more than a job; it’s a commitment to empowering students to lead fulfilling lives and give back to their communities. We are looking for leaders and advocates ready to make a lasting impact.

What You Will Be Doing

As the Executive Assistant, you are the strategic partner and the primary engine behind the Executive Director’s (ED) daily workflow. You manage the complex logistics and communications that allow for visionary leadership and strategic growth.

Strategic Gatekeeping: Proactively manage and prioritize the ED's calendar to ensure focus on high-level strategic goals.
Executive Correspondence: Draft polished, bilingual emails, reports, and memos that align perfectly with the ED’s voice.
Board-Ready Presentations: Translate school data and strategic concepts into visually compelling graphics using Canva or Google Slides.
Project Leadership: Take full ownership of high-stakes events, from Board retreats to campus graduations, with a zero-mistake mindset.
Sophisticated Buffer: Act as a professional liaison between the Executive Office and staff, parents, and community partners.

What We’re Looking For

Experience: 4+ years as an Executive Assistant supporting a senior leader (CEO, Director, or Principal), ideally in an Educational setting.
Education: Bachelor’s degree in Business, Education Administration, or a related field.
Bilingualism: Fluency in Spanish (written and spoken) is required.
Technical Skills: Expert proficiency in Google Workspace, Slack, Zoom, and design tools like Canva.
Discretion: An ironclad commitment to confidentiality regarding sensitive personnel and student data.

The Making Waves Academy Fit

Total Rewards & Benefits

We provide a comprehensive package designed to support your long-term well-being in the Bay Area:

Financial Security: Competitive, above-market salary and access to a dedicated retirement savings plan.
100% Health Coverage: We cover 100% of most premiums for medical, dental, vision, chiropractic, and acupuncture for you and your family.
Work-Life Balance: Generous paid time off, plus all school holidays and breaks to ensure you have time to recharge.
Professional Growth: Ongoing training and resources to help you master your craft as an executive professional.

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Join the Wave: Careers at Making Waves Academy

Welcome to the career page for Making Waves Academy (MWA), a free, public charter school in Richmond, California.

We are more than a school; we are a powerful system committed to rigorously preparing students with the education, career skills, and financial freedom needed to meet their goals and thrive.

If you are mission-driven and dedicated to closing the achievement gap, you belong on our team.

Why MWA is an Exceptional Place to Work

Our culture and integrated model ensure you can make the deepest possible impact while building your own thriving career:

Life-Changing Impact: Work directly with students who achieve phenomenal results. We boast a 100% A-G completion rate and a college graduation rate of 76% (far surpassing national peers).

Growth-Oriented Culture: We invest in your development through dedicated professional learning and collaborative structures. You'll find a supportive, diverse team culture committed to continuous improvement.

Competitive Compensation: We offer a highly competitive salary scale and comprehensive benefits, recognizing the excellence and dedication required to achieve our extraordinary mission.

Ready to make a lasting difference in the lives of our Wave-Makers? Explore our open positions below!

Executive Assistant to the Executive Director

What We’re Looking For

The Making Waves Academy Fit

Total Rewards & Benefits

What You Will Be Doing

What We’re Looking For

The Making Waves Academy Fit

Total Rewards & Benefits

Apply for this position