Compliance and Assessment Administrator

Richmond, CA

Full Time

Mid Level

Salary Range: $40.00 - $46.00 / hour

Time Type: Full-time (Year-Round)

Location: Richmond, CA

When you join Make Waves Academy...

You’re choosing a team dedicated to unlocking every student's full potential. As a Compliance and Assessment Administrator, you will ensure our academy meets its critical regulatory requirements by driving projects that boost compliance, efficiency, and organizational effectiveness. Working directly alongside the Director of Data and Accountability, you will support the design, development, and active management of systems and protocols that keep our school running smoothly and transparently.

A primary focus of your role will be the strategy and execution of mandated assessments. You will lead the operational lifecycle of both classroom-based and state-mandated tests, ensuring flawless execution while translating student metrics into high-level reports for our senior executive leaders.

What you’ll be doing...

Driving Assessment Excellence: Oversee the logistics and end-to-end administration of state and compliance-related tests (including CAASPP, ELPAC, diagnostics, and interim assessments). Serve as the primary LEA CAASPP Coordinator and tertiary ELPAC Coordinator.
Managing Compliance & Projects: Lead and support critical school compliance workflows, including audits, oversight visits, WASC accreditation, LCAP (Local Control Accountability Plan), Williams Inspections, Brown Act protocols, Civil Rights Data Collection (CRDC), and the School Accountability Report Card (SARC).
Empowering Faculty & Staff: Design and deliver training resources for faculty regarding rigid testing procedures, state assessments, and programmatic data security, ensuring all compliance documentation is flawlessly maintained.
Optimizing Data Systems: Track, clean, and analyze complex student achievement data. Lead data dives, maintain technical documentation, and extract actionable test scores to assist leadership with student course placement and English Language Development (ELD) reclassification.
Continuous System Improvement: Research national best practices for data infrastructure and propose research-backed frameworks to senior leadership to foster continuous school-wide learning cycles.
Streamlining Policy & Communications: Handle state-mandated communications and stakeholder notifications, ensuring deadlines for web postings, state submissions, and compliance timelines are consistently met.

What we’re looking for...

You are a process-driven, highly organized professional who thrives in a fast-paced environment and treats strict deadlines as set in stone. You possess an exceptional eye for detail, catch errors that others miss, and know how to maintain strict confidentiality of sensitive data. You have strong interpersonal and collaboration skills, working effectively and harmoniously with individuals from highly diverse cultural, socioeconomic, and ethnic backgrounds.

You’ll need to have:

Bachelor’s degree in Business Administration, Public Administration, Data Analytics, Legal Studies, Education, or a related field.

2+ years of professional experience, with demonstrated mastery in at least two of the following core areas:

Compliance & Auditing: Managing strict regulatory frameworks, maintaining organizational compliance, or preparing files for external audits (e.g., experience as a Paralegal or Compliance Specialist).
Logistical Project Management: Navigating complex projects with multiple moving parts, strict deadlines, and various stakeholders (e.g., coordinating large-scale corporate events or operations).
Data Analysis & Reporting: Tracking, cleaning, and analyzing large datasets, and translating those metrics into clean, readable presentations or annual reports for senior leadership.
Training & Onboarding: Presenting technical information, hosting interactive workshops, or training staff on new internal software, regulations, or procedures.

Advanced technical agility within Excel/Google Sheets and experience navigating complex databases or public-facing data systems.

Even better if you have one or more of the following:

Direct experience acting as a Site Testing Coordinator or LEA Coordinator within California's public or charter school networks.
Strong communication and executive presence, with the ability to simplify complex legal/state regulations into plain language and present clean data summaries to school leadership.

Make Waves Academy is an Equal Opportunity Employer.

Apply for this position

Required*

First Name*

Last Name*

Email Address*

Phone*

Address

Resume*

We've received your resume. Click here to update it.

Attach resume or Paste resume

Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

Looking back at your entire professional journey, identify the one personal or professional moment that most clearly defined your current career trajectory and instilled in you the belief that working at Making Waves Academy for historically underrepresented students is the critical next step in your life’s work. How does this moment prove that you are uniquely motivated to be an indispensable part of our community and mission?*

Have you ever worked for Making Waves Academy?*

Are you a graduate of Making Waves Academy (former Wave-Maker)?*

Are you legally authorized to work in the United States? (A job offer will be contingent upon providing documentation of your identity and authorization to work in the U.S. as required by the Immigration Reform and Control Act.)*

Making Waves Academy currently does not offer employment visa sponsorship. Will you now, or at any time in the future, require employment visa sponsorship to continue working in the United States?*

By checking the box below, I certify that all information provided in this application is truthful. I also understand giving false or misleading information on this application, my resume, or during the interview can lead to disqualification from the hiring process or termination if already hired.* Yes, I understand.

The following questions are entirely optional.

To comply with government Equal Employment Opportunity and/or Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.

Gender

Race/Ethnicity

Human Check*

Submit Application

Join the Wave: Careers at Making Waves Academy

Welcome to the career page for Making Waves Academy (MWA), a free, public charter school in Richmond, California.

We are more than a school; we are a powerful system committed to rigorously preparing students with the education, career skills, and financial freedom needed to meet their goals and thrive.

If you are mission-driven and dedicated to closing the achievement gap, you belong on our team.

Why MWA is an Exceptional Place to Work

Our culture and integrated model ensure you can make the deepest possible impact while building your own thriving career:

Life-Changing Impact: Work directly with students who achieve phenomenal results. We boast a 100% A-G completion rate and a college graduation rate of 76% (far surpassing national peers).

Growth-Oriented Culture: We invest in your development through dedicated professional learning and collaborative structures. You'll find a supportive, diverse team culture committed to continuous improvement.

Competitive Compensation: We offer a highly competitive salary scale and comprehensive benefits, recognizing the excellence and dedication required to achieve our extraordinary mission.

Ready to make a lasting difference in the lives of our Wave-Makers? Explore our open positions below!