College and Career Counseling Coordinator

Richmond, CA

Full Time

School-Wide (Leadership & Staff)

Experienced

Job Description

Title: Associate Director of Career Development & Internships

Division: Making Waves Academy

Reports to: Director of College and Career Counseling

Status: Full-time, Non-exempt, Year-Round

Salary Range: $38.14 - $40.15 hourly and MWA Benefits

When you join Making Waves Academy
You want more than a desk job. You want a career where your expertise directly changes a student's trajectory. A place where "highly organized" is a core value, not just a line on a resume. At Making Waves Academy, we power and empower our students' futures by connecting them to the best post-secondary pathways—from top universities to immediate career opportunities. Our team believes that seamless administration is the silent engine of student success. In the high-stakes world of applications and exams, we come together to build trust and eliminate roadblocks for our students, everywhere & always.

💡 What you’ll be doing…
You won't be climbing poles, but you will be building and maintaining the critical systems that keep our College and Career Counseling Center running at peak performance. Your responsibilities will include, but are not limited to:

Leading High-Stakes Exam Administration: Planning, organizing, and flawlessly administering registration and test days for the PSAT, SAT, ACT, and AP exams.
Creating, implementing, and continually adapting administrative and communication systems (e.g., Newsletters, ParentSquare) based on the dynamic needs of the Center.
Providing crucial support in processing college applications, scholarship applications, and standardized tests.
Compiling and maintaining highly confidential student records in Naviance and other case management systems, ensuring total accuracy and compliance.
Supporting the planning and execution of large-scale college and career readiness events, workshops, fairs, and special programs.
Creating and managing engaging communications (newsletters, wall displays, flyers) and professional reports to meet engagement goals.
Providing individual and group coaching to students and families on post-secondary pathway exploration and college eligibility, including developing college/workplace readiness competencies.

🎯 What we’re looking for…

You view administration as a precision sport. You know that success in student services depends on flawless execution, exceptional organizational skills, and a genuine passion for guiding young adults. You are proactive, thrive under pressure, and take pride in knowing your work directly affects college admissions.

You’ll need to have:

A Bachelor's Degree in a relevant field (Education, Business Administration, etc.), and 3+ years of experience in a high-volume administrative or program coordination role, preferably in an educational setting.
Proven ability to implement and adapt administrative systems and manage multiple complex projects simultaneously.
Exceptional ability to build immediate rapport and communicate clearly with students, families, and staff from diverse backgrounds.

Even better if you have one or more of the following:

Experience guiding students through the college admissions process, including a strong understanding of California's "A-G" requirements.
Proven experience working with college planning software such as Naviance and general platforms like PowerSchool or Canvas.
Experience in a coaching or mentoring capacity with young adults.
Ability to create professional-looking materials (design skills helpful).

If this role sounds like a fit for you, we encourage you to apply even if you don’t meet every “even better” qualification listed above.

Scheduled Weekly Hours - 40

Equal Employment Opportunity
Making Waves Academy is an equal opportunity employer. We evaluate qualified applicants without regard to veteran status, disability or other legally protected characteristics.
Benefits and Compensation 🚀
Joining Making Waves Academy means securing a robust, comprehensive total rewards package designed to support your long-term financial, physical, and professional well-being right here in the Bay Area. We ensure your stability and growth so you can focus on maximizing every Wave-Maker's potential.
Financial Well-being 💰
We offer competitive, above-market salaries that reflect your vital expertise in educational support, recognizing your commitment to our students. Beyond your base pay, you will have immediate access to a dedicated retirement savings plan, helping you build financial confidence for the future.
Health and Wellness 🏥
Your health is our priority. You will have access to robust, comprehensive 100% paid for Medical, Dental, and Vision insurance options for you and your family. We also offer benefits such as employee assistance programs to support your mental and emotional wellness.
Time to Recharge 🌴
We believe educators need time to recharge. You will receive generous Paid Time Off (PTO), plus all school holidays and breaks. This schedule is designed to ensure meaningful time away from campus, facilitating a sustainable and healthy work-life balance that is critical to preventing burnout.
Professional Growth 💡
We commit to your continuous improvement. You will benefit from ongoing training, dedicated collaboration time, and resources specifically designed to enhance your instructional and behavioral support expertise. You’ll be part of a culture that sees professional growth as essential to our mission.

Reasonable Accommodation
Consistent with its obligations under the law, MWA will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Equal Employment Opportunity Is Our Policy

Making Waves Academy is an equal opportunity employer. It is the policy of the School to afford equal employment and advancement opportunities to all qualified individuals without regard to their perceived or identified: race (including traits historically associated with race, such as hair texture and hairstyle, including but not limited to braids, locks, and twists); color; gender, (including gender identity, gender expression, and transgender identity, whether or not the employee is transitioning or has transitioned); sex (including pregnancy, childbirth, breastfeeding, and medical conditions related to such); religious creed (including religious dress and grooming practices); marital/registered domestic partner status; age (forty (40) and over); national origin or ancestry (including native language spoken and possession of a driver’s license issued to persons unable to prove their presence in the U.S. is authorized by federal law); physical or mental disability (including HIV and AIDS); medical condition (including cancer and genetic characteristics); taking of a leave of absence pursuant to the Family Medical Leave Act (“FMLA”), Pregnancy Disability Leave (“PDL”) law, Americans with Disabilities Act (“ADA”), California Family Rights Act (“CFRA”), the Fair Employment and Housing Act (“FEHA”), or laws related to domestic violence, sexual assault, and stalking laws; genetic information; sexual orientation; military and veteran status; or any other consideration made unlawful by federal, state, or local laws.

This policy extends to all job applicants and employees and to all aspects of the employment relationship, including the hiring of new employees and the training, transfer, promotion, discipline, termination, compensation and benefits of existing employees. For a full copy of our non-discrimination policy, visit: https://bit.ly/mwapublicnotices

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Making Waves Academy provides a rich academic environment, state-of-the-art facilities, abundant support and resources, and a commitment to supporting our students to and through college.

We have immediate openings for teachers, leaders, and support staff. At Making Waves Academy, you will find:

Mission accountability:

Professional development:

Holistic support for students:

Technology-connected classrooms:

State-of-the-art facilities:

Competitive compensation & benefits

Take a look at our open jobs and submit your resume to join our team team today!

College and Career Counseling Coordinator

🎯 What we’re looking for…

You’ll need to have:

Even better if you have one or more of the following:

Apply for this position